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A D D R E S S C O N T R O L L E R By: ROBERT F. KEBER JR. PRODUCED & DISTRIBUTED BY THE TypeRight SOFTWARE CO. (407) 969-3643 Voice Fax (407) 964-0785 336 Swain Boulevard, Greenacres City, Florida 33463-3342 ELECTRONIC MAIL NETWORKS We May Also Be Reached Via The Following Computer Networks COMPUSERVE INFORMATION SERVICE ID#: 73307,2256 GEnie INFORMATION SERVICE ID NAME: R.KEBER INTERNET ID: R.KEBER@genie,geis.com COPYRIGHT (C) - All Rights Reserved DISCLAIMER Use This Software At Your Own Risk The author of this software makes or offers no warranty, either expressed or implied, regarding any of the software programs included with this package. There is no warranty for this software's usefulness, or for it's fitness for any particular purpose. The author will not be liable for any damages arising from the use of (or from the inability to use) this software. The author will not be liable for lost profits, lost savings, lost income, lost time, claims by other parties, or for other incidental or consequential damages arising from the use of (or from the inability to use) this software. Use of this software is entirely at the user's own risk. WHAT IS ADDRESS CONTROLLER? ADDRESS CONTROLLER is a full featured and powerful address list program. It will organize, and completely control, small to mid-sized address and phone lists, and yet still remain very simple to operate. ADDRESS CONTROLLER gives the user the ability to do all of the most common routines that most people want in an address list program. * Enter, change or delete addresses easily. * Includes a large field for comments about each address. * Stores TWO telephone & extension numbers for each address. * "Browse" through address lists. * "Search For" or "Find" any address. * "Edit" or "Print" an address in "Browse" or "Search" mode. * Sort address lists at the touch of a button. * Print "Index" or "Rolodex" cards. * Print addresses on envelopes or large shipping labels. * Print mailing labels in 1, 2, or 3 across formats. * Print multiple labels to the same address. * Print labels selectively with discrimination on any field. * Print a NAME & PHONE directory book. * Print a NAME & ADDRESS directory book. * Print a NAME/ADDRESS/PHONE/ID# directory book. * Print a NAME/ADDRESS/PHONE/ID#/COMMENT directory book. * Send "printed output" to a "disk file" instead of a printer. * "LOCK" repetitious entries into any field (Zip, City, etc.). * Issues each address an identification number. * Find addresses by ID#, NAME, CITY, STATE, ZIP, CATEGORY, etc. * Merge multiple (several) address lists into one large master list. * Extract smaller address lists from a master list. * Extract addresses by Zip Code, State, City, Area Code, etc.. * Convert address lists to/from Random or Sequential files. * Delete, Copy, Rename or Backup any file. * Gives Sorted "Pop-Up" Window Directories of disk files. * Works with files on different drives and directories. * Temporary "quick" exit back to System (Shell). * "Menu Driven" with extensive "On Screen" help. (With Registered Versions Only) * Support program for "Converting" Address Lists To/From DBASE III+ * Support program for "Updating" Old Style Address Controller files. HARDWARE REQUIREMENTS * IBM PC/XT/AT or Compatible computer. * Minimum of 312k RAM memory * At least one disk drive * DOS or MS-DOS Versions 3.0 or higher. * Monitor - Monochrome or Color. * Printer - Dot Matrix type, Epson or IBM compatible. REGISTRATION ADDRESS CONTROLLER is marketed as a "Shareware" software package. The term "Shareware" means that we provide you with a copy of the program for you to "try out" for a short evaluation time. After a few weeks of use, you are required to either dispose of the program or send us the purchase price for registration. Extended use without proper registration is a violation of our rights under the Copyright Laws of the United States. WARNING: This Software is, and will remain, 100% functional. But it "may" contain certain safeguards to encourage User Registration, and to detect/expose the illegal sale of altered or "Doctored" copies. User Support (both Telephone & Written) is available to anyone who needs help or information with any of our products. Because we produce and support MANY different software packages, and each package usually has several updated releases and revisions, please have the following information available whenever you contact us for any reason: - Program's Full Name, Version Number, and Serial Number (even if NOT a Registered Program) (Eg: ADDRESS CONTROLLER Ver 8.9 - Ser# 12151990267) (Serial & Version #s can be found on the "Opening" screen) <<<<<<<<<<<<<<<<<>>>>>>>>>>>>>>>>>> BONUS FOR REGISTERING <<<<<<<<<<<<<<<<<>>>>>>>>>>>>>>>>>> All Users who register will receive the latest updated, improved and "Debugged" version of this program, and will also be kept advised of all of our new programs. In many cases, Registered Users may also be offered special discounts (and free demos) on new programs. Beyond all of that, Registered Users will also receive another set of programs which are "support" programs for Address Controller. "OLDSTYLE.EXE": Address Controller has been changed and improved so much over the years, that older address lists created with versions PRIOR to Version 5.0 are NOT compatible with the any of the newer versions. "OLDSTYLE.EXE" will allow the registered user to convert any of those "old" address files to work with any of the newest versions. "CONVERT.EXE": This is actually a "Self-Unpacking Archive" file which contains several related Address Controller Files. With these files the Registered User can easily convert Address Controller address lists To/From "DATA BASE III PLUS" files. HOW DO I REGISTER? Print out the enclosed file named "REGISTER.DOC" with the following DOS Command.... "COPY REGISTER.DOC LPT1" <...hit 'Enter'> When the printing is complete, you will have a "Form" to be filled in and mailed along with your payment. The "Form" helps to insure that all of the necessary information is included with your order. Please take the time to fill it out completely. The program price is listed on the Registration Form. Prices are subject to change without notice. We suggest you call for the price after Dec. 1992. When you have completed the Registration Form, Mail it to us with your Payment in US Funds. Make all checks payable to "R. KEBER JR.". Our normal method of shipping a pre-paid order is by regular 1st Class Mail. In such cases there is NO SHIPPING CHARGE, and delivery time is usually just a few days. COD Shipments are available to addresses within the Continental United States by UPS 2DAY/COD delivery. There is an extra charge for this service. Call for more information and exact pricing. GETTING STARTED To PRINT these instructions, RUN "INSTALL.EXE". If you only have drive(s) which use "removable" disks, start the computer using your normal "BOOT-UP" disk. Once you get the DOS/MS-DOS screen prompt "A:>", then place this program into Drive A: and enter "A:ADDRESS" ...and Address Controller will load and run. The easiest way to "INSTALL" Address Controller on a HARD DRIVE, is to "RUN" the Address Controller Program called INSTALL.EXE. INSTALL.EXE can be run from anywhere (any disk drive or directory) in your computer system, as long as ALL of the Address Controller files are kept together in that same disk location. "INSTALL.EXE" has several Instruction Screens and Menu Screens for your choice of options. INSTALL will create a subdirectory on ANY hard drive called \AC" (if it's not already there). It will then copy all the Address Controller files to that directory. It also creates a "BATCH" file (ROOT-DIR\ADDRESS.BAT) to help novice operators run Address Controller without having to know how to change hard drive subdirectories. Just entering the command "ADDRESS" after BOOT-UP will automatically run Address Controller from the "HD" Root Directory. GETTING ACQUAINTED After you run "ADDRESS", the first screen that will appear will be the opening screen. It should have the program's serial number displayed near the bottom right of the screen. SELECT OR CREATE AN ADDRESS FILE: The next screen is the "Choose a File" screen. There are several methods for Choosing or Creating an Address File (which we also call a "Work File"). If you just hit the "ENTER" key, a default file called "ADDRESS.RAN" will be selected or created in which your address list will be stored. Or, if you wish to select a "Work File" that already exists in your default drive and directory, just hit the "F2" function key. When "F2" is pressed, a "Window" appears on the screen which contains a sorted list of all the available address files. To choose one of the files in the window, use your Up/Down Arrow keys to move the highlighted "bar" to the file which you want to use, and then hit your "Enter" key. To exit from the window without choosing a file, just hit the "Escape" Key. TO CREATE A BRAND NEW FILE You always have the option of creating or editing a disk file with any name you wish (up to eight characters in length) by simply entering the name in the space provided on the screen. Any file name which you type in will have an extension name of ".RAN" automatically appended to it to designate it as a "RANDOM" file. You may also specify to use or create a file on a different disk drive or directory by simply adding that information to the beginning of the file name. (eg: "C:\LETTERS\LISTS\MYLIST.RAN") The next screen is simply to insure that you entered the correct file name on the previous screen, and to avoid creating files on the disks with names entered in error. If the file name is correct, then just hit "Y" (for Yes), or just hit "ENTER" which usually means the same as "YES". If the name is not correct, then just enter "N" (for NO). The previous screen will reappear, allowing you to enter the file name once again. Once you get past the third screen, the MAIN MENU screen will appear. On the menu you will see listed all of the various choices at your disposal. DATA ENTRY INSTRUCTIONS: FIELD EDITING & CURSOR MOVEMENT If you wish to skip a field and leave it blank, just hit the "ENTER" or "Down Arrow" key. When you are finished making an entry, and it hasn't completely filled up the entire field, hit the "ENTER" or "Down Arrow" to move on to the next field. INSERT KEY: Toggles between "Insert" & "Overwrite" of characters. Cursor changes shape for each mode. DELETE KEY: Deletes character at cursor position. BACKSPACE.: Deletes character to left of cursor position. LEFT ARROW.: Move cursor left one space. RIGHT ARROW: Move cursor right one space. UP ARROW...: Jump to previous field. DOWN ARROW.: Jump to next field. CTRL LEFT..: Move cursor left one word. CTRL RIGHT.: Move cursor right one word. HOME KEY...: Move cursor to beginning of field. END KEY....: Move cursor to end of field entry. CTRL END...: Delete field entry from cursor position to end. PAGE UP....: Jump to top field. PAGE DOWN..: Jump to bottom field. F-1 KEY....: Exit "Current Routine" and return to the Main Menu. F-2 KEY....: Varied Purposes - File Selections & Disk Directories. F-5 KEY....: Activates "Postal Abbreviations" Window during Editing. F-10 KEY...: Immediate Exit from the Address Controller program. YES/NO QUESTIONS: In the majority of cases, when you are asked a question to be answered by a "Y" or "N", hitting the "Enter" key is the same as entering a "Y" (for Yes). But there are a few places where the reverse is true (Enter = "N"), and still a few other places where you MUST hit a "Y" or "N", and the "Enter" key won't be accepted. It sounds confusing, but (believe it or not) it works well and makes good sense in practice. However, when in doubt, just hit the "Y or N" keys. DATE & TIME: There are several places where the "Date & Time" are displayed on the screens. There are also several places where the "Date" is automatically printed on a form. If the Time & Date are NOT correct, they can be reset from the main menu's "Time & Date" selection. MAKING CORRECTIONS When making corrections, if the first few fields are correct and your error is in the ZIP CODE field (for example), then just hit the "ENTER" or "Down Arrow" key on all of the correct fields. The entries already made in those fields will not be changed and the cursor will simply move from field to field until you reach the one where the correction is needed. Corrections are made to entries in much the same manner that many Word Processing programs use (see previous page). Fn KEYS As you progress through the program and all the different screens appear, you will notice that across the bottom of most screens are some Function Key definitions. The "F1" key will always take you back to the main menu again. The "F2" key will activate a "Pop-Up" Window containing a sorted FILE Directory of various files in your default directory. The "F5" key will activate a large "Window" which shows most of the more common "abbreviations" as suggested by the US Postal Service. This "Window" will only be accessible during the "Editing" or "Adding" of records, and an "on screen" message will appear at those times. The "F10" key will exit (or QUIT) from the Address Controller program. MAIN MENU SELECTION ADD NEW ADDRESSES The address entry screen consists of fifteen separate categories to receive your entries. Each of the "blanks" to be filled in is usually referred to as a "FIELD". ID NUMBER FIELD When you begin to add a new address, you will notice that the first field (ID number) is already filled in for you with a number. Each new address you enter will automatically be given a unique ID number. The ID number is assigned in rotation on a first come, first served basis, and it is incremented by one digit with each new address entered. The assigned number is actually the record's position in the work file. In other words, the very first record in your file will have the lowest ID number, which will be 0001. The capacity of the program is set to 9,350 records per file, with NO limit on the number of files. ADDRESS CONTROLLER also has two routines for printing a list of all the the ID numbers for the addresses (and also has a SEARCH routine to find records without knowing the ID#). Later, when you sort your file, all records in the file will be given new ID numbers to reflect their new alphabetical position in the file. As a result of this, when doing a large "mailout", you should use a little thought and caution. Sort your address list "before" printing your mailing labels. Then print your labels "with" the ID numbers (and make a backup of your sorted mailout file). DO NOT resort that address list again until all of the letters with bad addresses have been returned to you by the Post Office, and ALL of the corrections to that address list have been made. Otherwise, the ID numbers in your list will be changed, making the ID numbers on the labels useless. CATEGORY FIELD: The second field on the address form is labeled "CATEGORY". It is a three character field, and is meant to be used by you to designate the category of the address that you are currently entering. You can set up any code that suits your needs. Examples; "CUS" for customers, "ADV" for advertising addresses, "PAL" for friends, "REL" for relatives, "EMP" for employees, and so on. With proper CATEGORY CODES set, you can MERGE several different address lists into one large "Master" list. By "coding" every entry in each separate list with the same (unique) Category Code, you would still know which address list each record originated from. It would then be a simple task to "Extract" any unique CATEGORY at will, and recreate the original smaller file. The CATEGORY CODE will be placed at the beginning of each ID number when printing labels, and will appear to be a part of the ID number. Example; CUS2314 is the way the ID number could appear on the printout of an address label if you used "CUS" as your CATEGORY CODE. TITLE FIELD: The third field on the address form is the Title field. This field is meant to receive entries such as "Mr., Mrs., Ms., Doctor" and so on. BUSINESS OR LAST NAME FIELD: The fifth field on the address form is for entering a company's full name. This is why we have allowed 30 spaces in this field. However, in the case of entering a person's name, just enter their LAST name and any extension in this blank. The individual's first name and middle initial can be entered into the previous (fourth) field on the form, which is reserved for first names. Example: If you have to enter a name such as... Doctor James P. Jones Jr. MD ...you would enter "Doctor" in the Title field, "James P." in the First Name field, and "Jones Jr. MD" in the "Business Name" field. This is important because the sorting routine will be sorting your address list primarily by the information in the "Business Name" field. So, to do a sort where people are listed in proper alphabetical order by their last name, this method of entry is necessary (a secondary sort is also done on the first name field). LONG NAMES We should caution you about one thing, while on the subject of the three NAME fields. The Last/Company Name field has 30 spaces, the First Name field has 20, and the Title field has 13. If you fill up all three fields with characters, the total combined length of the name will be 63 characters (an unrealistically long length). While all of those characters will be saved on the disk, and displayed on the screen, only the first 30 will appear on any printouts (for reasons of spacing on labels or paper). Because of this, it's best to keep your "TITLE" and "FIRST NAME" entries as reasonably short as possible. To help you avoid making "Name" entries that are too long, the program will put a warning message on the screen if the combined name entries exceed 30 characters. You then have the options of ignoring the message and storing the address on disk, or changing the entries to bring the name lengths within tolerance of the "print out" specs. ATTENTION FIELD: This 30 character field can be used for "ATTENTION OF" information, or can be used as part of a two line street address. Examples: BIG BUSINESS CORP. Mr. Sam Jones Ms. Mary J. Smith ATTN: PURCHASING DEPT. Apartment C-24 123 Cornsilk Way 1177 Big Bucks Drive 1177 Side Street Corn, KA 55555 Big City, TX 99999 Smalltown, RI 11111 STREET ADDRESS FIELD: Self Explanatory. This field is 30 characters in length. CITY OR TOWN FIELD: This field is 20 characters long, and MOST city names will fit in the space provided. With long names, abbreviation may be necessary. Example: NORTH PALM BEACH SHORES = N PALM BCH SHRS The sensible abbreviating of city names usually creates no problem for the Post Office as long as your Zip Codes are correct. Whenever you are Adding or Editing an address, if you hit your "F-5" Key, a large screen "Window" will appear which contains most of the more commonly used postal abbreviations. Note: The Post Office can usually use "optical scanners" to read your addresses and automate the delivery of your mail if you use a "plain vanilla" type style (no serifs, proportional spacing, Old English, Script or anything fancy). Also use ALL "Capital Letters", and keep your printer ribbon new and dark. This is one way in which "you" can help to speed up the delivery of your own mail. ZIP CODE FIELD: The ZIP CODE field has room for the nine digit Zip Codes and space has been provided for a space or dash between the two groups of numbers. If you only have a five digit code, then just enter the five numbers and hit "ENTER". To speed up mail delivery, use nine digit Zips whenever possible. TELEPHONE FIELDS: The two TELEPHONE fields have room for the Area Code (in brackets), a Space, and the Number. Example: (999) 123-4567. Non-numeric characters (A to Z) ARE NOT allowed in either of these two fields. To help speed up the data entries in the two telephone fields, some special "Short-Cut" or "Error-Correction" features have been added. OPERATOR'S ENTRY IS CONVERTED TO ================ =============== 1234567 (---) 123-4567 123-4567 (---) 123-4567 9991234567 (999) 123-4567 999123-4567 (999) 123-4567 999 1234567 (999) 123-4567 999 123-4567 (999) 123-4567 (999)1234567 (999) 123-4567 (999)123-4567 (999) 123-4567 (999) 1234567 (999) 123-4567 (999) 123-4567 (999) 123-4567 TELEPHONE EXT FIELDS The two "Extension" fields can be used for telephone extension numbers. But, if you don't need to use telephone extension numbers, these fields can also be used to designate the category of the associated telephone number. In such cases, just make entries such as "HOME", "WORK", "MAIN", "SALES", "SERVC", "PARTS", "PURCH", etc., in those fields. COMMENT FIELD The last field is the "COMMENT:" field. This can be used for such things as stating, the specialty of a Doctor, Account Numbers, the name of your contact at this firm, names of spouses or children, birthdays, and so on. It can be a very useful field. MAIN MENU SELECTION - EDIT OR DELETE AN ADDRESS To use this menu selection you will need to know the ID number of the address you wish to change or delete. If you have printed out the Address/Phone/ID list for this workfile, you can find the number for your address on that list. Or if you have a returned letter with the ID number listed on the mailing label, it's easy to look it up on the letter. But if you don't have either of these choices at your disposal, then go back to the main menu (F1 key + "ENTER"), and choose the menu selection for either "BROWSE" or "SEARCH". Both the "Browse" and "Search" functions are explained later on in this text. If you choose menu selection "B", with the intention of deleting an address, there is something you should know. If you enter "Y" to the screen query about deleting this address, the program will erase all of the data in that particular address, but the record, and ID number will still exist (filled up with blank spaces), and the "Company Name" field will be marked as deleted with the message "RECORD DELETED". These "DELETED" blank records will remain in place until you "SORT" your address list. During the Address Controller sorting routine, all deleted records will be removed, and all ID numbers will be changed. MAIN MENU SELECTION - BROWSE THROUGH THE ADDRESSES "Browsing" lets you skim through your addresses quickly with the use of your "UP ARROW", "DOWN ARROW", "PAGE UP", "PAGE DOWN", "HOME" and "END" keys. If you have your address list in sorted order, using this method makes finding any address quick and easy. The "UP ARROW" and "DOWN ARROW" keys will move up or down through your address list one (1) record at a time. The "PAGE UP" or "PAGE DOWN" keys will move up or down through your address list twenty five (25) records at a time. The "END" key will instantly move to the end of your address list, while the "HOME" key will bring you back to the beginning. Once you have found the correct address, you can then "EDIT" that address by pressing the "E" key (Short for EDIT). Editing is accomplished in the same exact manner as selection "B: EDIT" from the main menu. You also have the option of "PRINTING" any address while in "BROWSE", by simply hitting the "P" key (Short for PRINT). This feature will offer you the option of "indenting" or "tabbing" the printed address up to 40 spaces to the right of the printer's left margin. The address will be printed in a 10 Pitch (10 characters per inch) type size. This will allow you to do mailouts to manually selected addresses. Simply put a roll of labels (1 wide) in your printer, and then "pick & choose" which addresses are to be printed as you Browse through the address list. Or, if you have a printer into which you can put an envelope or large shipping label, you can print selected addresses directly onto the envelope or shipping label. Printing labels in this manner is also very handy for printing multiple labels to the same address when shipping several packages to the same destination. When finished with the editing or printing of the selected address, ADDRESS CONTROLLER will then return you to the "BROWSE" mode of operation. IMPORTANT: If you are trying to find a recently entered address while in "BROWSE" mode, and you haven't sorted the file since the entry was made, you will always find the newest entries at the "END" of the file in unsorted order (hit your "End" key and then use the "Up Arrow"). Hitting the "END" key will get you to the end of the file. Then, using the "UP ARROW" key, you can move backwards through the records from the end of the file until you find the record you are looking for. MAIN MENU SELECTION - SWITCH TO ANOTHER WORKFILE This selection simply takes you back to the second screen, to allow you to edit or create an "address list" workfile with a different name. MAIN MENU SELECTION - PRINTING MENU When choosing this selection you will leave the "Main Menu" and switch to the "Printing Menu". The various selections available from the print menu are explained later on in this text. MAIN MENU SELECTION - FILE CONVERSION MENU When choosing this selection you will leave the "Main Menu" and switch to the "File Conversion Menu". The various selections available from the File Conversion Menu are explained later on in this text. MAIN MENU SELECTION - FIND AN ADDRESS RECORD When you pick this menu selection, you will leave the main menu and be presented with a screen listing most of the address fields, and a request to "pick one". The field which you pick should be the field that would normally contain the information you wish to search for. After you pick the field to be screened, you will be asked to provide a "Key String". That simply means you should enter exactly what you want the program to search for. In the case of a last name search, you would enter part of the "last name" as the "Key String". When entering a "Key String", it is NOT necessary to provide an exact match with "capitalization". You may make your entry any way you wish, using both upper and lower case characters. The program will automatically convert all data to capital letters (upper case) before making the comparison. When a matching record is found, it will be displayed on the screen. At the bottom of the same screen you are offered four options, "SEARCH, EDIT, PRINT or QUIT". If the displayed address is not the one you wanted, then hit "S" to continue the search for the next matching record. You may continue to search over and over until the end of the address list is reached. When the correct address is found, if you wish to edit (change) or delete the entry, just hit "E", and you will instantly be switched into the "EDIT" mode. The use of the editing commands were explained toward the beginning of this text under "Main Menu Selection B:". If you wish to print the address, then hit "P", and the address can be printed on paper, a mailing label, envelope or shipping label. The printing will be in a 10 pitch type size. Hitting the "Q" (for "Quit"), or your "F1" key, will exit from the search mode and return you to the "Main Menu". MAIN MENU SELECTION - SORT THE ADDRESS FILE This selection will sort your workfile into alphabetical and numerical order, creating a duplicate copy of the original workfile which is automatically named "SORTED.RAN". If the sorting is done on your default drive and directory, ADDRESS CONTROLLER will then ask if you wish to replace your unsorted work file with "SORTED.RAN". If you answer "Y" (or 'ENTER') it will make the changes to your files and then delete "SORTED.RAN" (make a backup copy first). If you answer "N" (for NO) it will leave your original list as it was, and leave "SORTED.RAN" on your disk as well. The sorting routine will take a varied amount of time, depending on the length of your address list, how badly scrambled the list is, the speed of your drives, and the memory speed of your computer. Several things are being done to your address list while the sorting progresses. All "DELETED RECORDS" are being permanently removed from the file. Also all records with a "BLANK" last name field are removed from the file. And finally, all records in the file are given NEW ID NUMBERS to reflect their new positions in the workfile. MAIN MENU SELECTION - LOCKING CONSTANTS IN FIELDS This selection allows the user to "Lock" any repetitious entry into any field. This saves lots of Time & Errors when entering many addresses with the same city, state, zip, Category code, and so on. By "locking" all of these repetitious entries into their respective fields, each new address entry will already have those fields filled in for the operator as he/she adds new records. When typing up a list of business addresses for an advertisement list, you can "lock" something like "Attn: Purchasing Department" into the "ATTN:" field (saving 28 error free key strokes per address). The "Constant" is a great time (and error) saver for those who use Address Controller to generate large mailing lists from City Directories, Telephone Books, or when copying "other" mailing lists. Constants that have been locked into fields present no problem if you wish to overwrite or change them. Simply edit the "Constant" data the same as any other field entry. MAIN MENU SELECTION - UTILITIES MENU This menu selection will instantly move you from the Main Menu screen into the "Utility Menu" screen. UTILITY MENU SELECTION "A" MAKE A COPY OF ANY DISK FILE This selection allows you to copy (or make a backup) of any file in your default directory. Just answer the screen questions, giving the "Name" of the file to be copied, and the drive and path for the destination of the copy. Example: If you have an address file (MY.RAN) in your default directory on drive C: that you wished to "Backup" onto drive A:, enter the following; File To Be Copied: MY.RAN Destination......: A: Or, if you have "MY.RAN" on drive A: and wish to copy it to your current default Drive & Directory, just enter the following; File To Be Copied: A:MY.RAN Destination......: <no entry - just hit Enter> This routine will NOT accept "Wild Card" entries. But it WILL allow you to "Copy & Rename" as the system "COPY" command does. File To Be Copied: A:MY.RAN Destination......: C:\TEST\MY.BAK UTILITY MENU SELECTION "B" ERASE A DISK FILE This selection allows you to erase or delete any program or file on any disk or directory. We gently remind you that a certain amount of caution and thought should be exercised BEFORE deleting any files. UTILITY MENU SELECTION "C" RENAME A DISK FILE This selection allows you to "Rename" a file. If the routine is successful, you will hear the "Tweet" sound and be returned to the Main Menu. If there was a problem, you will hear the "Uh..Oh" sound and a warning message will appear on the screen. You can double check the file names by hitting the "F2" key at any time to get the "File Directory Window". THE PRINTING MENU PRINT ONE SINGLE ADDRESS This selection is intended for users who have the ability to put an envelope into their printer. In such cases, the program can then print the selected address directly onto your envelope without the use of a label or a typewriter. Address ID Number is required for this selection. To print an address without knowing the ID number, use Main Menu selection "C" (BROWSE). This feature is also useful when you need several Labels to the same address when shipping several packages. PRINTING TO A DISK FILE The next six Print Menu Selections (B,C,D,E,F,G) have a special feature attached to them. Each of them gives the User the option of sending the output intended for the printer to a "Disk File" instead. Each of the six disk files that this feature can create will have a different first name, but with a common extension name of ".LST" (short for "LIST"). LABEL.LST ADDPHONE.LST PHONE.LST COMPLETE.LST ADDRESS.LST CARD.LST This feature can be a real time and money saver in several ways, starting with the fact that it will only take a fraction of the normal printing time to print a disk file. The User can then use the DOS or MS-DOS file called "PRINT.COM" to print the file "in the background". Printing the file in this manner will free up the computer to do other tasks at the same time as the file is being printed. In other words, "YES, YOUR COMPUTER CAN DO TWO THINGS AT ONCE", and NOT make you sit around waiting until the printing is finished. See your DOS or MS-DOS manual for instructions on how to use "PRINT.COM". But even if you don't have "PRINT.COM" you (or anyone else) can still print these files with the command "COPY PHONE.LST LPT1:". Using this method won't print "in the background" as PRINT.COM does, but it WILL print the file without any need for the Address Controller program to be present. Another benefit: you can run these printing routines on a computer with NO PRINTER, and then send a disk containing the output files to another computer (with a printer) for printing at a later time. Or, in cases of one printer being shared between several computers, it's usually faster to send a disk file to the printer than to sit around idly waiting for "your turn up at bat". Another benefit! You can send the print files by telephone modem to other Users, or mail them a floppy disk instead of many heavy pages of printed material, saving postage, paper and printing time. They can then print out the file themselves, using the same commands we explained above. And finally, you can sell or share the address lists created by Address Controller with other computer Users without allowing them to have access to your registered copy of this program. This is very useful for members and officers of Clubs, Churches, etc., where extra copies of address and phone lists (or sets of mailing labels, Rolodex, etc.) are always in demand. In such cases, "You" can keep the master "RAN" list with Address Controller for editing or updating, and give the "LST" file to the secretary. The Secretary can then print as many copies of the list as needed, without any need for access to Address Controller. This option (print to file or printer) will appear on the screen on each of the next six menu selections. You can choose which way the output goes by entering either an "F" (for file) or a "P" (for printer). PRINTING OF MAILING LABELS Print Menu Selection "B" prints your mailing labels. The size of the labels that you use is very important. This program was designed for use with 2 1/2 inch by 15/16 inch labels. We chose this size of label for our program because (in a 3 across format) they will fit in most of the smaller 80 column printers. We suggest that you use the proper size labels for the best overall performance, and again, it is recommended that you SORT your workfile BEFORE printing the labels. After confirmation of the correct workfile for printout, you will be asked if you wish to print ALL of the address in the current workfile. If you answer "Y", you will proceed directly to the printing part of the program and a label will be printed for every address in the file. Answering "NO" will allow you to choose to print groups of labels from whatever category you want. Example: Only print labels for records from one "State", or one "City", or for one "Zip Code" (or any range of Zip Codes), or for all "Names" starting with "A" (or A to F), etc. We routinely receive questions from Users asking why Address Controller won't "Sort" by Zip Code. In our opinion, this feature (and the "File Extraction" feature) eliminates any need for that, because that's pretty much what these routines do to their printed output. When you answer "NO" to the "Print ALL" question, you will be presented with the "Discrimination" menu. This menu allows you to set up the category for the group of labels you wish to print. ================================================================= ADDRESS SELECTION BY DISCRIMINATION #1 = ID NUMBER #7 = STREET #2 = CATEGORY #8 = CITY OF TOWN #3 = COMPANY NAME #9 = STATE #4 = FIRST NAME #10 = ZIP CODE #5 = TITLE #11 = TELEPHONE (1st) #6 = ATTENTION #13 = TELEPHONE (2nd) #15 = COMMENT Enter The NUMBER Of The Discriminating Field: 10 Enter The LOWEST Field Value To Be Accepted: 33460 Enter The HIGHEST Field Value To Be Accepted: 33469 ================================================================= For instance, suppose you just wanted to print addresses that had a Category Code of "100". First you would choose selection #2 (Category field) as the discriminating field. Then you would enter "100" for the lowest value you wish to print, and then "100" (again) for the highest value you wish to print. If you wanted to print only the addresses with LAST NAMES that started with an "F", then you would choose selection #3 (Last Name Field) as the discriminating field, and enter "F" for both the high and low value questions. To print all addresses with last names starting with "A" through "F", then enter "A" for the low value and "F" for the high value. In the example listed in the above display, all addresses with Zip Codes ranging from "33460" through "33469" will be selected. Before starting to print any of the address labels, the program will ask if you want to print some TEST LABELS. The purpose of this is to help you obtain proper label alignment in your printer. You may keep printing TEST LABELS over and over, and adjusting your printer and labels both left and right, and up and down, until the printing on the labels is centered and acceptable to you. PRINT NAME & PHONE DIRECTORY This selection will produce a directory containing only the three Name fields, both Telephone Number fields, and both Telephone Extension fields. (Names & Telephone Numbers - NO Addresses) Enough space has been provided so that, with proper paper alignment, there is room to punch holes and use a report cover without covering up part of the records (move paper Left/Right - don't use a Margin). ================================================================= TEST FILE - NAME & PHONE LIST PRINTED 09-26-1988 PAGE # 1 ================================================================= AMES, MR. JACK (111) 111-1111 HOME# (444) 444-1698 Work# K. B. M. Company (911) 222-2222 Main# (911) 222-2228 Parts COLBY, MISS CAROL J. (333) 333-3333 HOME# (---) 333-4325 WORK# Jackel, Dr Joe Hyde (---) 444-4444 Offic -------------------- BIG BUCKS CORPORATION (555) 555-5555 MAIN# (---) 555-5551 PURCH ================================================================= PRINT NAME & ADDRESS DIRECTORY This selection will produce a directory containing only the complete names and addresses of record entries. The print will have one record per line and be in condensed print mode. Again, space has been provided for use of a binder or report cover. (Names & Addresses - NO Telephone Numbers) ================================================================= TEST FILE - NAME & ADDRESS LIST UPDATED 11-15-1989 PAGE # 1 ================================================================= BIG BUCKS CORP. PURCH DEPT, MAIN ST., NUGGET, TX 22222 JONES, DOCTOR JIM SUITE #2, WORTH AVE, PALM BEACH, FL 33480 SMITH, MR. HAROLD APT # 33-A, FOURTH ST, NOME, PA 55555 SMITH, MR. ROBERT 8 PARK ST, ATLANTA, GA 11111 ================================================================= PRINT NAME/ADDRESS/PHONE DIRECTORY This selection will produce a directory containing full names, complete addresses, all telephone numbers and extension numbers, and the customer ID# and Category code. The printout will be in condensed print mode, and use three lines per address. ================================================================= SAMP FILE - ADDRESS & PHONE LIST PRINTED 11-15-1989 PAGE # 1 ================================================================= BIG BUCKS CORP PURCH DEPT, MAIN ST, NUGGET, TX 22222 ID# A1002 111-0000 EXT1: MAIN# (111) 111-0042 EXT2: PURCH ================================================================= JONES, DR. JIM SUITE #2, WORTH AVE, PALM BEACH, FL 33480 ID# A1003 333-1212 EXT1: OFFIC EXT2: ================================================================= SMITH, MR. ROBERT APT #12, 8 PARK ST, ATLANTA, GA 11111 ID# A1001 555-1212 EXT1: HOME# (444) 999-0000 EXT2: WORK# ================================================================= PRINT COMPLETE DATA DIRECTORY This selection will produce a directory containing ALL of the information entered on each address entry in the file. The printout will be in condensed print mode, and use four lines per address entry. The output will look much like the one above, except that it will have an extra line of text for the comment field. PRINT INDEX & ROLODEX CARDS This selection will print either Index or Rolodex cards. The cards must be of the "continuous form" type (attached to each other like computer paper) in a "one across" format. This program was written for specific sizes of cards. The Rolodex card size should be 2 1/6 inches by 4 inches, while the Index card size should be 3 X 5 inches. Use of any other sized cards will cause printout problems. Again, you will be presented with an opportunity to print TEST cards to line up your printed output before the printing of the file begins. Finally, it is strongly suggested that you SORT your address list BEFORE you proceed with the printing of these cards (unless you don't mind "manually" sorting the cards by hand "after" the printing is completed). FILE CONVERSION MENU MERGE TWO FILES INTO ONE This menu selection will take any two different workfiles and merge them together into a third workfile. Once this is done, it is strongly suggested that the newly created merged file be sorted. EXTRACT A SMALL FILE FROM A LARGE FILE This menu selection works very much like the printing of labels with "discrimination", except that it creates a separate work file containing only the desired addresses instead of printing labels. This feature allows file separation by Zip Code, City Names, States, all names starting with "A" (or "A" through "F"), and so on. With this capability, the user can take several different address lists, give each entry in each separate list the same Category code (but different unique codes for each separate list), and then MERGE them all together into one large list for easier management. In other words, if you have several different address lists, personal list, business list and club member list, you would proceed as follows. Select the first list (Personal) and EDIT or BROWSE through the entire list, changing all the CATEGORY CODES to "PER" for personal. Then do the same with your business list, setting the CATEGORY CODE to "BUS" for Business. Again, do the same thing with your Club member list, setting the CATEGORY CODE to "CLB" for Club Member. Now you can MERGE and SORT all three lists together into one large list for easier management. Then, at any time, the user can extract and recreate the original smaller files, or print labels for any one of the lists through use of this discrimination technique on the Category field. CONVERTING TO A SEQUENTIAL FILE There are many different ways to store data in a disk file. Each different method is best suited for different types of applications. The two most common methods are generally referred to as "RANDOM" and "SEQUENTIAL" files. The address lists which you create with Address Controller are always "RANDOM" (fixed record length) files. This menu selection allows you to transform your Random workfile into a different kind of disk file, called a "Comma Delineated Sequential File". The new file will have all non essential characters removed from all the fields. All converted files will automatically be given a file name extension of ".SEQ" to designate them as Sequential files. Once converted, the new file is more easily adapted for use with many other programs. The new file is also easily read (and edited) by most good word processing programs. There are times when using a Word Processor can be the easiest and fastest way to update a mailing list. Example: The "Find & Replace" feature found in most good Word Processors can make the updating of recently changed Postal Zip Codes and Telephone Area Codes much easier and faster than editing each address by hand. But, NEVER delete any of the commas inserted into each record as they are "delineators" and are used to separate each field from the other. There MUST be 14 commas present in each record (no more,... no less). A totally "blank" record will simply contain a string of 14 commas. Another benefit of the Sequential ASCII file is that it will be much smaller in size than the original workfile. This helps make backing up large address lists on small floppy disks a bit easier for the user. It will also cut the amount of time required for MODEM telephone transfers by about 50%. CONVERTING TO A RANDOM WORK FILE This selection simply converts the Sequential files back into a working Random file again. Caution is emphasized! MAKE SURE that you have a BACKUP of your current workfile BEFORE using this menu selection. <<<<<<<<<<**************************************************>>>>>>>>>> |||||||||| ADDITIONAL SOFTWARE PRODUCTS |||||||||| <<<<<<<<<<**************************************************>>>>>>>>>> "KEBER's NICE ADDRESS PROGRAM" ("K.N.A.P."): HEAVY DUTY ADDRESS & TELEPHONE program. Has most of the same features as Address Controller, but handles up to 725,000 Records per Address File. NO LIMIT on Files. Files never need Sorting, as new records are sorted as they are entered. Finds records by Partial NAME or ID#. Mail Labels are printed according to the Oct-90 Post Office Address Layout suggestions. Does International Addresses. Many Other Features. Super Fast & Feature Packed. By: BOB KEBER - Shareware: $42 GENERAL INVOICE SALES TRACKER PLUS ("GP"): INCOME & BILLING program for firms who need "Descriptive - Computer Generated Invoices" which contain more than just "Numbers". Provides all Gross Income information required by most Accountants. BOOKKEEPING knowledge IS NOT NECESSARY! Prints Invoices, Statements, Labels, Reports, Invoice Directories & Customer Telephone/Address Books. Does Acc/Rec Customer Statements (with matching Mailing Labels, or set up for use with Window Envelopes). Holds about 1.5 million records. Find any record by PARTIAL NAME or NUMBER. Hard Drive Required. Many Adjustable features set "GP" to serve vastly different business needs and local laws. Includes Pop-Up Inventory, Packing List, Currency Conversion & ReBill programs. Handles International Dates, Times, Currency Symbols ($, Pound, Yen, Frank, etc.), and "1,234.56" or "1.234,56" numeric formats. By: BOB KEBER - Shareware - $89 "R-TRIM": (AN ASCII Text File & Source Code Manipulator & Adjuster) ----------- STANDARD OPERATION: Shortens TEXT Files and ANY ASCII Source Codes by removing ALL "Trailing" Blanks, Spacebars and NULLS from the right end of each line of text and from "Blank" lines. ----------- OPTIONS: - INSERT or REMOVE a 1 To 9 Space wide LEFT MARGIN (Page Offset) - Make room for using Report Covers & for Punching Holes for Binders - Eliminate Excessive "Blank Lines" - MAX of 2 In-a-Row saves paper - Converts Wordstar "High-Bit" Files to Standard ASCII TEXT Files - UN-JUSTIFY: Removes Double & Triple Spacebars from between words. - Run from DOS Command Line or with on-screen HELP & OPTIONS MENUS - Convert Multiple Files By "Wild Card Selection" From DOS Command Line. ----------- Ideal for Authors & Editors. By: Bob Keber - $10 SOFTWARE SALES TRACKER ("S.S.T."): A Sales Tracking program for Software Authors who distribute and sell their own software products. Handles multiple Product Files, changing files quickly through "Pop-Up Windows". Provides "Gross Income" information, displaying a wide variety of totals, sub totals and averages for an entire file, or for any range of dates you select. Issues Program Serial Numbers. File records store Customer Address & Phone, Serial #'s, Program Name & Version, Quantity, Price, Shipping, Sales Tax, Dates Sold & Paid, Purchase Orders & Check #'s (and has a 67 space COMMENT field). Printing routines include Mailing Labels, Customer Address & Phone Books, Invoices, Customer Statements (Acc/Rec), Index & Rolodex Cards, Shipping Labels, "Print To Disk Files", and much more. Software Sales Tracker - PATCH ("SSTPATCH"): A separate program (but part of.., and included with "SST") for easily "Patching" a Customer's Name, Date Of Sale, and Registered Product Serial Number into any of YOUR "EXE" programs. Includes an "Automatic Bulk Disk Preparation" feature. When on "Full Automatic" SSTPATCH will read data from your "SST" product files, patch your "EXE" files with your customer information, and then print a mailing label and a disk contents label. It then follows a list of commands which YOU provide for final disk preparation (FORMAT, REDATE, ARC-IT, COPY, etc.). This "automates" the task of sending out hundreds of disks to Customers and Distributors. The only thing you need to do is keep blank disks in the drives, stick on the labels, and mail the finished product. Both the "SST" & "SSTPATCH" programs are part of the same software package, and are shipped accordingly. By: BOB KEBER - Shareware - $42 "POP-LABEL" ("P.L."): A small, fast, "Pop-Up-Window" that will allow you to quickly type up and print a "Label" (or multiple copies of a Label) for most any purpose (Contents labels, Address labels, Return Address labels, Warning labels, Report Cover labels, etc.). Each Label can hold up to five lines of data, with up to 70 characters per line. Printed output is straight ASCII Text and should work with most parallel printers. Prints labels in 10, 12 18 or 20 characters per inch (also allows "manual" printer settings). Sets a left margin for printing directly on an envelope. Saves & Retrieves Labels to disk files to keep commonly used or complicated labels readily available. By BOB KEBER - Shareware - $18 TAKE ONE OF THE PROGRAMS ABOVE FOR A TEST DRIVE? If you would like to "Try" one or more of the above programs, and are unable to obtain them from your normal software supplier, we will be glad to send "UnRegistered Evaluation" versions directly to you for a small fee to cover Shipping & Handling expenses. ANY 1 PROGRAM = $5 ANY 2 PROGRAMS = $7 ANY 3 PROGRAMS = $9 ANY 4 PROGRAMS = $10 ANY 5 PROGRAMS = $10 (no extra charge) ANY 6 PROGRAMS = $12 Send us a note stating which program(s) you would like to try. Please specify the programs by NAME (not just "Send All Programs"). As time goes by, new programs will be added to this list. That's why we will need Program Names to properly fill your order. Be sure to include your Name, Return Address, Telephone and Check. Orders are are usually shipped within 24 hours of receipt. Make Checks Payable To: "R. KEBER JR." ROBERT F. KEBER JR. 336 Swain Blvd. Greenacres, Florida 33463-3342 (407) 969-3643 If you wish to purchase a "REGISTERED" version of any of the above programs, send a check for the amount shown at the bottom corner of each program's description. There are NO Shipping & Handling Charges on any Registered Version shipped by 1st Class Mail. Florida residents, please ADD Sales Tax. After January, 1993 we suggest that you call us for an updated price quote BEFORE you send in your order. All prices and features are subject to periodic changes without notice. <<<<<<<<<<*************************************>>>>>>>>>> COPYRIGHT (C) - ALL RIGHTS RESERVED "DBASE" is a trademark of the Ashton-Tate Corporation. "MS-DOS" is a trademark of the Microsoft Corporation. "ROLODEX" is a trademark of the Rolodex Corporation. "EPSON" is a trademark of the Epson Corporation. "DOS" & "IBM" are trademarks of the IBM Corporation.